Sr Executive Assistant
PayPal · Posted Oct 30
Online payment processing, digital wallet, money transfer, and financial services
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About the role
PayPal operates a global, two-sided payments network and its Enterprise Systems and Employee Technology organization is building an AI-native enterprise across finance, HR, legal, sales and IT. This role provides executive assistant support to SVP/VP-level technology leaders, managing calendars, travel, meetings, correspondence, and confidential communications. It also acts as a trusted gatekeeper and strategic operational partner across internal and external stakeholders.
What you will do
- Proactively manages the calendar of the executive independently with no guidance.
- Performs administrative duties such as expenses, complex travel, distribution lists, and ordering supplies following general guidelines.
- May act as a delegate in internal systems on behalf of the executive.
- Coordinates meeting & event logistics with minimal guidance.
- Provides guidance to other assistants within their organization.
- May assist in confidential communications; exercises a high degree of discretion while handling confidential matters.
- Own and defend the executive's calendar, making fast trade-off decisions on priorities, conflicts and travel.
- Act as a trusted gatekeeper and first point of contact for internal and external stakeholders, from the executive leadership team to major technology vendors.
- Keep the executive ahead of what matters: meeting prep, follow-ups tracked, decisions and actions not dropped.
- Bring enough fluency in IT and enterprise systems to read context — who matters, what's urgent, what a meeting is really about — rather than handling logistics blind.
- Operate with discretion on confidential and sensitive information.
- Manages calendar of the executive and daily work with some instruction from others.
- Performs general administrative duties such as travel, expenses, department distribution list, purchase orders, ordering supplies in accordance with standard procedures & practices.
- Engage and collaborate with the immediate team & internal partners.
- May act as a delegate for the executive when reviewing and approving expense reports
- Proactively identifies opportunities to increase efficiency and improve processes, anticipating the needs of the executive & team
- Collaborate regularly with peers and internal partners while developing and maintaining strong relationships.
Skills used in this role
What the employer is looking for
- 5 years of relevant work experience
- 3 years of relevant work experience
Preferred qualifications
- 8+ years as an executive assistant, including direct support of senior executives or technology leaders in large, global organizations.
- Prior experience supporting a CIO, CTO or senior technology executive — or working inside a technology organization.
- Working familiarity with IT and enterprise systems (for example SAP, Salesforce, ServiceNow, Workday) and the vocabulary of enterprise technology.
- Excellent calendar, travel and inbox management under constant change.
- Strong written and verbal communication, and the judgment to represent a senior executive well.
- High discretion with confidential information.
- Fluency with Microsoft 365 and Outlook, SharePoint, Google Workspace, Slack and collaboration tools.
- Comfortable with a fast, candid, data-driven operating style; proactive rather than reactive.
- Experience in executive operations or a strategic administrative business-partner role in a large, matrixed technology or financial-services company.
- Fintech or payments industry background.
- Experience supporting executives who work with major technology vendors and system integrators.
- Exposure to AI tools for scheduling, notes and productivity.
Benefits and support
- generous paid time off
- healthcare coverage for you and your family
- resources to create financial security
- support for your mental health
About PayPal
PayPal Holdings, Inc. is an American multinational financial technology company operating an online payments system that supports online money transfers globally. It serves as an electronic alternative to traditional paper methods, providing merchant processing, digital wallets, and peer-to-peer payment services through major brands like Venmo, Braintree, and Xoom.
- Industry
- Financial Technology
- Company size
- 23800 employees
- Founded
- 1998
- Location
- San Jose, California, USA
- Funding stage
- Public Company
Funding
Public Company · $216M raised
- 2022-07-26Post IPO
Leadership
President & Chief Executive Officer
Jamie Miller
Chief Financial & Operating Officer
Srini Venkatesan
Chief Technology Officer
Recent coverage
Euronext
PayPal raises 2026 profit forecast as turnaround gains traction2026-10-27
GuruFocus
PayPal (PYPL) Reports Q3 Earnings Beat, Raises 2026 EPS Guidance2026-10-30
BNN Bloomberg
PayPal CEO Expresses Confidence in Multi-Year Turnaround Plan2026-10-27