Executive Admin
Microsoft · Posted Oct 12
Software, cloud computing, artificial intelligence, and hardware services
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About the role
The Business Excellence Operations organization enables the effective operation of a global organization and supports Business Excellence groups and activities in India. This Executive Administrator role partners with leaders and teams on calendar management, travel, expenses, offsites, town halls, leader visits, workplace and space readiness, events, and compliance and reporting cadence. It works across leaders, employees, facilities, IT, vendors, and partner groups to deliver a consistent employee and leadership experience across a geographically distributed organization.
What you will do
- Executive Partnership & Calendar Management – Own and optimize calendars for Business Excellence Operations leaders, balancing global priorities, time zones, preparation needs, and schedule changes.
- Organization Support – Provide administrative and operational support for the Business Excellence Operations organization and coordinate shared needs across Business Excellence groups in India.
- Offsites and Leadership Meetings – Plan end-to-end logistics for offsites, leadership meetings, and planning sessions, including venues, travel, catering, agendas, materials, and action follow-up.
- Town Halls – Support town halls through scheduling, venue and virtual setup, invitations, presentation coordination, rehearsals, attendance logistics, and post-event follow-up.
- Leader Visits – Coordinate itineraries and logistics for visiting leaders, including travel, ground transportation, workspace, meeting schedules, stakeholder engagement, and hospitality.
- Space Management – Partner with GCID and Microsoft Real Estate & Facilities (RE&F) on seating, workspace allocation, meeting-room requirements, office moves, capacity planning, and resolution of space-related needs.
- Hardware and Peripherals Management – Track, coordinate, and follow up on requests for monitors, headsets, docking stations, and other peripherals in partnership with IT and procurement teams.
- Morale and Employee Engagement – Plan and execute morale events, team celebrations, recognition activities, and inclusive engagement experiences.
- Compliance, Organizational Metrics and Reporting – Track FRI training completion, send reminders, partner with managers for timely completion. Create recurring and ad hoc reports on key organizational metrics, ensuring data accuracy, clear insights, and timely distribution to relevant stakeholders.
- Rhythm of Business and Action Management – Partner with leaders to define and implement the Rhythm of Business (ROB), establish effective operating cadences, document decisions, and track action items through completion.
- EA Community Collaboration – Collaborate closely with the Business Excellence Executive Assistant community to align priorities, coordinate shared initiatives, exchange best practices, ensure consistent administrative processes and employee experiences, and provide seamless coverage and support across Business Excellence organizations in India.
- Operational Coordination and Continuous Improvement – Maintain action trackers, manage communications, support onboarding, coordinate vendors and budgets, and improve recurring administrative processes using digital and AI-enabled tools.
Skills used in this role
What the employer is looking for
- Experience in executive administration, business support, workplace operations, or a related role
- Strong calendar management, organization, prioritization, and follow-through skills
- Demonstrated ability to coordinate complex meetings, events, travel, and logistics
- Excellent written and verbal communication with strong stakeholder management
- High attention to detail, discretion, and sound judgment when handling sensitive information
- Ability to manage multiple workstreams independently in a fast-paced environment
- Proactive, service-oriented, and solution-focused mindset
- Confidence and professionalism with senior stakeholders
- Strong ownership, accountability, and attention to detail
- Ability to anticipate needs and identify operational risks early
- Calm, structured, and inclusive approach to supporting employees and leaders
Preferred qualifications
- Experience supporting senior leaders and large, geographically distributed teams
- Experience coordinating town halls, offsites, leader visits, and employee engagement events
- Experience partnering with facilities, IT, procurement, finance, vendors, and compliance teams
- Proficiency with Microsoft 365 tools and confidence using trackers, reporting, and AI-enabled productivity tools
Benefits and support
- Compensation and benefits are detailed in the job posting
About Microsoft
Microsoft Corporation is a multinational technology company that develops, licenses, and supports a wide range of software products, services, and hardware devices. Best known for its Windows operating systems, Microsoft 365 productivity suite, and Xbox gaming consoles, the company has expanded heavily into enterprise cloud computing via Azure and advanced artificial intelligence solutions. As one of the world's most valuable public enterprises, it empowers individuals and businesses globally through innovative digital transformation.
- Industry
- Software
- Company size
- 228,000+ employees
- Founded
- April 4, 1975
- Location
- Redmond, Washington, USA
- Funding stage
- Public Company
Leadership
Chairman and Chief Executive Officer
Chief Financial Officer
Vice Chair and President
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