Controllers - Administrative Assistant - Hyderabad
Goldman Sachs · Posted Oct 9
Investment banking, securities, asset management, and wealth management services
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About the role
The Controllers group at Goldman Sachs safeguards the firm's assets and ensures all financial control and reporting obligations of a global, regulated, public financial institution are met, including liquidity, capital and risk management. The Direct Hedge Funds, Hedge Funds Strategies and Private Equity Group teams within Controllers support alternative investments within Goldman Sachs Asset Management with oversight over complex private funds. This role provides calendar, travel, expense, visitor, event and HR administrative support to Controllers management, including MDs and Senior VPs, in Hyderabad.
What you will do
- Extensive Calendar Management; Includes keeping a vigilance on Internal , External & Global meetings with Senior MD’s & Partners as per the required Time zones.
- Help the controllers management in weekly review of sanity check and policy adherence of expenses, Tech accesses filed by others for their approval.
- Schedule Connect sessions & Skip levels for the MD/Sr VP to stay connected with the juniorlevel team.
- Review vendor payments for the Controllers management approval on Ariba/I2P systems.
- Ensure all business regions & budget approvals are in place for the Teams upcoming business trips.
- Maintain and update Org chart at appropriate levels periodically.
- Provide Monthly and quarterly Head Count and allocation report.
- Collate and circulate periodic updates for the management, as necessary from time to time
- Provide any adhoc reports as requested by the MD/Sr VP
- File weekly time entry on behalf of the MD/Sr VP
- Ensure sufficient stationary supplies are in place at all times.
- Handle every piece of GS specific information with utmost confidentiality and ensure timely shredding of documents post use. Administrative support on couriering, copying, scan..etc
- Organize end to end travel for the MD with the help of online Concur tool on Ticketing and accommodation, transport. Co-ordinate and arrange multiple meetings while on site with the Senior MD’s and Partners. Arrange for Office and access card activations.
- Booking conference rooms & VC with the help of Online booking tool for regional and global meetings.
- Arranging logistics such as Food and Beverages, visitor passes, security clearance for external visitors visiting the controllers management as required.
- Help file yearly reimbursements and medical expenses as and when required.
- Arrange internal/external events such as 10 years’ service anniversaries, VP Onsite sessions, Bdays, Farewells, Team celebrations. etc by booking venue, arranging Dinner/Lunch boxes, visiting the sites, conduct negotiations, Menu and venue setup finalizations, organizing corporate gifts...etc
- Circulating Internal communications to the relevant controller teams as appropriate
- Filing expense report on Concur application and ensure the MD’s expense claims are submitted and expensed out on time.
- Keeping a tab on Amex reconciliations if any and filing/retaining a record of the same for future audits
- Drafting and finalizing the agenda for Senior MD’s and Partner visits.
- Update senior visitor details on the online Firm Log.
- Arrange for Invite letter, Office setup, Building access, Escorting, Food and car arrangements for the visitor.
- Book meeting rooms and arrange for Lunch & Dinner networking sessions.
- Maintenance of Role management system and ensure employees have the required access to the applications for their daily tasks.
- Help file expenses on expense management portal and provide guidance on claim policies.
- Update and maintain Cyborg application on manager details for all employees.
- Event management for the team.
- Provide HR support for on boarding New Hires and ensure NEP system/building accesses are in place. Update leave of absence, transfers, Time tracker on Artimes.
- Travel Management: Coordinate business trips and ensure adherence to the Firms Travel policy.
- Administrative Support to the Chief of Staff (COS) by arranging logistic support for the internal/external events such as Business planning sessions, VP Onsite sessions, Team celebrations and agenda for the senior visitors.
- Maintain team distribution lists a Org Charts of the team
Skills used in this role
Benefits and support
- Training and development opportunities
- Firmwide networks
- Wellness and personal finance offerings
- Mindfulness programs
About Goldman Sachs
The Goldman Sachs Group, Inc. is a leading global financial institution that delivers a broad range of financial services across investment banking, securities, investment management, and consumer banking to a diverse client base. Established in 1869 and headquartered in New York City, the firm serves corporations, financial institutions, governments, and high-net-worth individuals worldwide.
- Industry
- Investment Banking
- Company size
- 47400+ employees
- Founded
- 1869
- Location
- New York, New York, USA
- Funding stage
- Public Company
Leadership
Chairman and Chief Executive Officer
President and Chief Operating Officer
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